Maintain Group Deductions
The Group Deduction tool is used to assign a deduction to multiple accounts at one time.
Example: You want to charge consignors an annual fee for consigning in your store. Each month you wish to charge everyone who signed up in your store in the same month, prior year. With the Group Deduction tool, this can be done.
See Apply Group Deductions to be able asses a group deduction fee to multiple accounts.
To Maintain Group Deductions
1.Within Liberty select Setup > Maintain > Group Deduction.
The Saved Group Deductions Dialog Box will appear.
2.Selecting the Add button or the Edit button will open the details of the Group Deduction. Selecting the Delete button will delete the Group Deduction.
Note: For accounting purposes, once a Group Deduction has been used, it cannot be deleted.
The Saved Group Deduction Dialogue box will open.
●Name : Enter the name for the Group Deduction.
●Transaction Type : Select the dropdown and choose a Transaction Type to be associated with the Group Deduction. For more information, see Transaction Types.
●Description : Enter in a small description to tell you what this Group Deduction is for. This will appear on the Transactions Tab of the account.
●Amount : The amount that will be deducted when the Group Deduction is applied.
Group Deduction Filters
The Group Deduction Filters help you to apply deductions to specific accounts. These are not mandatory to use, and you can use as many or as little of them as you need.
●Account # : Use this filter if you want to select a block of accounts. Enter in the beginning account in the From field, and the ending account in the Through field.
●Last Item Entry : This section is not too intuitive. Waiting to see if it gets changed. Will need to update and remove the red text here and above. Also add images of the filter.
●Last Deduction : This section is not too intuitive. Waiting to see if it gets changed. Will need to update and remove the red text here and above. Also add images of the filter.
●Account Created : This section is not too intuitive. Waiting to see if it gets changed. Will need to update and remove the red text here and above. Also add images of the filter.
●Filter Codes : Select the Search Button for the Filter Codes to select a code.
The Select Filter Codes Dialogue Box will open.
Highlight and press the left or right arrows to move the filter code or codes to the left or the right of the screen. Pressing the double arrow buttons will move all the codes left or right. Once you make your selection, select the Ok button.
You should see your selected filter code(s).
●Fee Frequency : Select the Dropdown for Fee Frequency and select the frequency you wish to use.
3.Select the OK at the bottom when done.
You should see your newly created group deduction on the Saved Group Deductions Dialog Screen.